THE VILLAGE CARD CLUB
MINUTES OF
BOARD OF DIRECTORS MEETING
October 9, 2009

The meeting was called to order by President Dick Condon at 2:17 P.M.

ATTENDING: Dick Condon, Pam Harris, Sheila Cosby, Doris Waugh, Lillian Estes, Cathy Irving, Alicia Fetters, Nancy Luehring, Pat Bertnolli and Vonna Fischer

GUESTS: Becky Rice, Estelle White, Peg Birzer, Andy Cosby, Rick Wendricks, Bob Davis, Teri LaBove and Betty Schultz

AGENDA APPROVAL: Motion was made by Doris Waugh to approve the agenda. This was seconded and passed.

PREVIOUS MONTH’S MINUTES: Alicia Fetters moved to accept last month’s minutes; seconded and approved.

CORRESPONDENCE: Dick Heil, president of the Little Rock Bridge Club has offered to come to the Village to explain the Unit 161 Outstanding Education Program financial reimbursement.

A letter from Toni Wallace was read to the Board. She was concerned because the players in the 299’er group were not asked their opinion regarding the computer generated hands.

The question of an honor in memory of Jan Farnsworth was tabled for New Business at next month’s meeting.

DIRECTOR’S REPORTS: Sheila Cosby reported that assets are up $1,000 from last year. She also reported receiving a check in the amount of $3,665.59 as income from the 299’er tournament. She presented an invoice for supplies, signed for by an unknown person. The envelope had been opened and then taped shut. She had looked into purchasing locked mail boxes. She is also checking various banks for higher interest rates.

Cathy Irving reported 5 ½ tables in her bidding class. Some people cannot commit to a full 8 weeks for the course. She is looking into the possibility of these people paying $5 per class and attending when they can.

Nancy Luehring reported a total of 747 members for 2009. To date, 187 have paid their membership dues for 2010. She reported the Community Fair went very well. Several people were interested in using the Carta de Casa for card games other than bridge.
Lillian Estes has purchased a new 60 cup coffee pot. Also on order are convention cards and playing cards. She asked that the storage room be cleaned and organized. Wally Johnson will be asked to look into the problem. Lillian reported that Mabel Serpa donated a coffee pot to the club.

Pam Harris reported a new class to start next week. Ray Banks will be teaching “Declarer Play of the Hand”.

Pat Bertnolli reported the news letter will be out soon.

Vonna Fischer announced that the sanctions for next year’s games have been ordered. There will be 16 sanctioned games and 4 special games.

Dick Condon announced that Estelle White will be the coordinator for the Sectional “Spring Fling”. He also stated that the computer generated hands will continue as scheduled.

OLD BUSINESS: The Board opted for no alcohol for the Christmas party. The party will begin at 12:00 noon on December 17.

A report was given by the dealing machine panel. They recommended the “ Dealer4” machine and it has been in production for 7 years. It uses regular playing cards and comes with a one year warranty. The computer program that is necessary to run the machine is called “Dealer Pro”. This program is already installed in the club’s computer. The cost is approximately $4,300 delivered. After a very lengthy discussion, Pat Bertnolli moved to purchase the machine provided it is paid for with donations. This was seconded and passed. After sufficient donations are received, the machine will be ordered. Cathy Irving and Sheila Cosby will be the committee for donations.

Nancy Luehring raised the question of the $7.00 clerking fee. She felt is should be increased to $7.25 to comply with the federal minimum wage law. It was decided this position does not fall under that category. Sheila Cosby moved to leave the fee at $7.00. This was seconded and approved.

Pam Harris moved for a revision of the Education Standing Rule. Doris Waugh moved that this revision implemented with Item 3 in Exhibit C being deleted. This was seconded and passed. This Rule will be updated to reflect the changes.

NEW BUSINESS: The Nominating Committee for the Board of Director positions will consist of Martha Parry, Chairman; Sally Crawford, Micki Johnson, Ken Pyles and Linda Smith.

A chairman is needed for the 299’er tournament to be held next year.

It was recommended that players be reminded of the ACBL Amnesty Offer and the changed Life Master Point Requirements.

The question of the club becoming an independent unit was raised. The board was definitely against the idea.

Sheila Cosby moved to adjourn the meeting at 4:50 P.M. This was seconded and passed.

Submitted by Doris Waugh,
Secretary