THE VILLAGE CARD CLUB
BOARD OF DIRECTOR’S MEETING
September 11, 2009

The meeting was called to order by President Dick Condon at 2:15 P.M.

ATTENDING: Dick Condon, Sheila Cosby, Lillian Estes, Pat Bertnolli. Vonna Fischer, Doris Waugh, Pam Harris, Cathy Irving, Alicia Fetters. Absent: Nancy Luehring

GUESTS: Andy Cosby, Teri LaBove, Gina Doss, Frank Matthews, Ned Irving, Ginna DeThomas

AGENDA APPROVAL: A motion to approve the agenda was made by Pat Bertnolli. This was seconded, and approved.

PREVIOUS MONTH’S MINUTES: Alicia Fetters moved to approve the minutes with amendments. Seconded and carried.

DIRECTOR’S REPORTS: Lillian Estes reported that cards from thirty-six boards in the store room were taken. Doris Waugh reported that confidential mail left in her mail box was also taken. The new coffee urns did not work and were returned to the store. The money was credited to the club’s charge card. A floor mat for the computer desk has been sold and proceeds put in VCC’S general account. Supplies are up to date. She also reported that a shelf in the storage room fell. Wally Johnson will take care of the problem.

Pat Bernolli questioned posting members pictures on the web site. Some people are for it, some against. A determination will be made at a later date. Game reports are back in the Village Voice. She stated she would have a newsletter out at the end of the month.

Pam Harris is interested in a bidding series class for players over 300 points. She feels that once a player reaches that number, they are no longer eligible for most of the lesson series.

Nancy Luehring reported a total of 730 paid members to date. She is representing the club at the Community Fair and would appreciate any help and input we can give. The “House of Cards” was a big hit last year and will be used again this year.

Alicia Fetters reported a total of 873 tables for the month of August. The year to date total is 6679.5, an increase of 380.5 over last year. Beginning Friday, September 11, there will be a regular Friday night game with a potluck dinner on the second Friday of each month. This will be an open game. John Paul provided the meat for the first game.

Cathy Irving agreed with Pam regarding the need for a lesson series for the over 300 players. She recommended a committee to explore what the 300+ players might want. She also reported that the 299’er Tournament results were sent to the Voice.

Sheila Cosby reported a net income of $268 for the month of August. She stated that she was unable to obtain a credit card that would give the club points or discounts.

Doris Waugh thanked Cathy for doing the minutes at the August meeting in her absence. She also reported problems sending e-mail to both Vonna Fischer and Cathy.

Dick Condon reported that Wally Johnson has removed the Club plaque from the sign at the main entrance because it was in bad condition. He also stated that a nominating committee will be named next month for the selection of candidates for 2010 board members.

OLD BUSINESS: Ned Irving reported a profit of $3,500+ for the 299’er Tournament. There were a total of 301 tables with players from 8 states attending. A decision is pending as to whether this will be an annual event.

ACBL has offered an amnesty to former members of ACBL. If a former member re-joins before January 1, 2010, the player’s points will be re-installed and this member will be eligible for Life Master ranking with the appropriate 300 points. After January 1, the player will need 500 points for Life Master.

Doris Waugh moved that a letter of commendation be sent to Ned Irving for his fine work for the tournament. This was seconded and passed.

Cathy Irving moved that the club purchase new commercial grade coffee urns. This was seconded and approved.

Ginna DeThomas submitted a menu from two local restaurants for the catered Christmas party. Sheila Cosby moved that the Social Committee select the menu with a cap of $7.00 which will be paid by the participants. This was seconded and passed.

Pat Bertnolli moved that computer generated hands be used at the Thursday games in both the open and 0-299’er games when there are two sections in the open game. This will replace the computer generated hands for the Monday games unless required. This was seconded and passed. Cathy Irving offered to recruit advanced players to critique the 0-299’ers if requested.

The dealing machine panel members did not have a report at this time.

The Revised Education Standing Rules changes were tabled until next month.

NEW BUSINESS: Halloween falls on Saturday, October 31. Players are invited to dress in costume for a fun time.

Dick Condon has requested that #10 envelopes with the club logo be ordered.

Dick Johnson resigned from the Conduct and Ethics Committee. Rita Sevall was nominated to replace him. Pam Harris moved that the Board accept this nomination. Seconded and carried.

The Hot Springs Village Chamber of Commerce dues are $80. Cathy Irving moved that the club pay the dues. This was seconded and approved.

Pam Harris reported that the Club Series class will commence Tuesday, September 29 from 9:00 A.M. to 11:00 A.M. This will be a 12 week class taught by Cathy Irving and Vicki Jennings. Tuition will be $60. Pam moved that the Board approve a reduction in the cost of the textbook from $20 to $15. This was seconded and carried. She will also place an ad in the Village Voice.

A poll of the membership submitted by Pam was not approved.

It was announced that there is a defibrillator in the hallway of the building. All club directors and anyone in charge of a game should be trained. The American Red Cross will do the training. The club will pay for this. Doris Waugh moved that this be implemented. Seconded and passed.

It was noted that money brought into the club from sources other than card fees is put into the general fund. The question is whether this money should be set aside in a capital improvements fund. The next question was whether the club owns the furniture, appliances, etc. The club has paid for these items but what is the exact ownership. A committee will be named to check into this.

Doris Waugh moved to adjourn the meeting at 4:25 P.M. Seconded and carried.


Submitted by Doris Waugh,
Secretary