THE VILLAGE CARD CLUB
BOARD OF DIRECTORS MEETING

March 13, 2009


The meeting was called to order by President Dick Condon at 2:10 P.M.

Attending: Dick Condon, President; Pam Harris, Vice President; Doris Waugh, Secretary; Sheila Cosby, Treasurer; Alicia Fetter, Game Manager; Lillian Estes, Purchasing Agent; Nancy Luehring, Membership Chairman; Cathy Irving, Publicity Director; Vonna Fischer, Club Manager and Pat Bertnolli, Parliamentarian

Guests: Richard Robertson and Teri LaBove

Agenda Approval: Pam Harris moved that the agenda be approved. This was seconded and passed.

Previous Month’s Minutes: Cathy Irving moved to approve the last month’s minutes, seconded and passed.

Committee Reports:
Estelle White, Chairman of the Constitution and By-Laws Committee, reported that the election period will be expanded from 14 days to 20 days. The total votes for each candidate will no longer be posted, only the winners names. A candidate may request the total of his/her votes and the number will be supplied. The committee is considering using written ballots for voting involving changes in by-laws and/or the constitution. They are also considering changing the quorum to 150 votes to make a written ballot legal.

Dick Condon, Sectional Tournament Chair, reported that all is set for the games. Announcements will be made for food donations for the hospitality tables.

Dick also reported on the chair repair program. A big Thank You to Wally Johnson and Dale Stollsteimer for doing this necessary work. Vonna Fischer is will notify the POA about the leak in the ceiling.

President’s Report:
No decision has been made regarding the board vacancy.
Director’s Reports:
Pam Harris said classes for the summer are in the planning stage. There are 8 players in the Defense class. The Bidding class has two sessions to remaining.
Lillian Estes has restocked the pick-up slips.
Vonna Fischer announced some director reassignments. Ray Banks will direct the Monday A.M. game, Fran Banks the Monday and Wednesday afternoon games.
Cathy Irving reported that the Village Voice wants the club game results to be of 350 words or less. Nancy Luehring will meet with the appropriate people at the paper in an attempt to resolve the problem.
Nancy Luehring announced that the total membership is 620. This includes 32 who are 85 or older and 4 new players.
Alicia Fetters announced that the table count from last year is down 40 tables.
Sheila Cosby submitted the auditor’s report. She has requested that everyone submit a petty cash form for all expenses. Also, everyone submitting a receipt for reimbursement must sign, date and explain what the purchase was for.

Correspondence:
A formal thank you letter will be sent to Vicki Jennings, Frank Matthews and Ginna DeThomas for their contribution of the table caddies.

Old Business:
Cathy Irving moved that The Standing Rules update be tabled. A special board meeting will be announced to discuss the entire proposal. This was seconded and passed.
Alicia Fetters moved that we accept the changes, as amended, to the Job Description of the Club Manager and Computer manager. This was also seconded and passed.
Alicia gave a report on the Club Team League. There appears to be enough interest to start planning captains for the teams and getting an ACBL sanction.
The Outreach Program was tabled for a later meeting.
A discussion was held concerning the Bridge Plus program. Sheila moved that Bridge Plus be cancelled. Hopefully the players in this group will move into the Easy Bridge group. She also moved that the 0-20 game be suspended, moving these players in with the 0-49 game. This was seconded and passed. The change will take effect March 30.

New Business:
Sheila Cosby moved that Standing Rule #14 be changed to read as follows: “The Game Director shall approve all announcements to be made that are requested from VCC members and ensure that they be kept brief and to the point. In addition, Game Directors shall make requested announcements from any Board member concerning Club business; or if requested, allow the President, Education Director, Game Manager, or Player Director to make such announcements concerning special games, events, classes or other necessary information that needs to be communicated to VCC members.” This was seconded and passed.
Doris Waugh moved that a discussion be held regarding charitable bequests to the VCC. This was seconded and passed. Sheila Cosby moved that a new Standing Rule #27 be approved. This was seconded and passed. The new rule will read as follows: “All requests to grant gifts or bequests, with or without any special stipulations, to the Village Card Club must be made through a Board member for the Board of Director’s approval. Upon discussion and vote, grantor will be notified if the grant is deemed appropriate, and thanked for their consideration.” Doris Waugh moved that a new Standing Rule #28 also be approved. The new Rule will read: “The use of the Club Web Site for personal use is prohibited” This was also seconded and passed.

Cathy Irving moved that the meeting be adjourned at 5:05 P.M. Seconded and passed.

Submitted by Doris J. Waugh, Secretary