THE VILLAGE CARD CLUB
BOARD OF DIRECTORS MEETING
FEBRUARY 20, 2009

The meeting was called to order by President Dick Condon at 2:15 P.M.

Attending: Dick Condon, Sheila Cosby, Pam Harris, Doris Waugh, Alicia Fetters, Lillian Estes, Nancy Luehring, Cathy Irving, Vonna Fischer and Pat Bertnolli

Guests: Frank Matthews, Ned Irving, Teri LaBove, Ginna DeThomas and Richard Robertson

There were late additions to the Agenda. Dick Condon asked that the additions be accepted. Pam Harris moved that we do so. This was seconded and passed.

Cathy Irving moved that the minutes of the January, 2009, meeting be approved. This was seconded and all approved.

Cathy Irving reported that the advertising brochures are finished. She has distributed them to the Board of Realtors, Chamber of Commerce, POA and the Village Voice.

Alicia Fetters reported that the table count for the month of January was down due in part to the club being closed because of bad weather. Alicia requested that the Swiss Teams game on the third Sunday of each month be made an Open Swiss game. Pam Harris moved that this change be implemented. This was seconded and was passed.

Nancy Luehring stated that we have a total of 614 members, but that was increased by two because of new members today. She also reported that the new membership booklets are now available.

Sheila Cosby submitted her budget for the 2009 calendar year. It is projected that the club will lose $8,000 this year unless something is done to increase the income.

Vonna Fischer proposed using just one clerk for games on both sides when feasible. The Open Game Clerk would also clerk the smaller game. This change will save the club $1,456 annually.

Pam Harris reported that the Beginning Bidding class made for this term, but others did not.

Ned Irving gave a report on the 299’er Tournament to be held in August. He has budgeted for a 220 table count. The Open Games will still be held during the tournament. Ned requested $300 for start-up money. This was approved by the Board.

Dick Condon stated that the Spring Fling Sectional, to be held April 3-5, is on schedule. The committees have been formed and rooms have been reserved. Doris Waugh moved that $1,000 start-up money be released to the committees. This was passed by the members.

President Dick Condon read a letter from John Paul asking that we have at least one night game a month. He offered a financial incentive which was refused by the Board. He was asked to join in the Life Master/Non-Life Master games and share his expertise. Dick also reported receiving a letter of resignation from Sandy Villegas.

Pam Harris and Lillian Estes presented a draft for a format change and changes to the Standing Rules. Due to the size and scope of this draft, it was tabled until the Board could review for intelligent discussion.

A discussion was held concerning resolutions on matters that need immediate attention. Doris Waugh moved that this be handled via e-mail through the office of the President, with copies to the board members. The motion was passed. This resolution will replace Standing Rule #26 and will read as follows: “Resolutions on matters of immediate need may be moved, seconded, voted on and passed via e-mail, through the office (e-mail) of the President, with copies to the Secretary for recording. The resolutions (passed or failed) should then be incorporated into the following month’s minutes in the usual manner.”

Vicki Jennings offered to donate Cup Holder Snack Caddys in honor of her recently deceased mother, Bea Suderman. Sheila Cosby moved that we accept the donation. This was seconded and approved via e-mail on 1/27/2009.

Teri LaBove reported that the Mentoring Program will begin on March 4. Subsequent games will be held the first Wednesday in April and the first Wednesday in May. The Free Play coupons MUST be used within three months.

Committee assignments made by Dick Condon, President, included Pat Bernolli, Parliamentarian, Vonna Fischer, Club Manager and Richard Robertson, Computer Duties. Nancy Luehring moved to accept these appointments, seconded and passed by the Board via e-mail on 1/25/2009, Computer Manager job description was tabled until the March meeting.

The calendar was changed to include STAC games to be held 2/2/09 – 2/8/09. This was moved by Alicia Fetters, seconded and approved via e-mail vote on 1/28/09. Alicia posted the change and notified the Webmaster.

The standing Facilities Committee creation was discussed and approved in concept, forwarded by the President to Constitution and By-Laws Chairperson for draft for Board of Directors approval, and presentation to membership at semi-annual meeting.

Teri LaBove requested permission to put food boxes in the club for collection of non-perishable food items to help Teen Challenge. This would be for one week with no announcements. Doris Waugh moved that the club do this and the Board approved.

VCC Team League was proposed by President Dick Condon and discussed by the Board. This will be pursued further with the Game Manager.

Sheila Cosby moved that the meeting be adjourned at 4:35 P.M., seconded and passed.

Submitted by Doris J. Waugh, Secretary