THE VILLAGE CARD CLUB

BOARD OF DIRECTOR MEETING

January 9, 2009

The meeting was called to order by President Dick Condon at 2:18 P.M.

Attending:  Dick Condon, Sheila Cosby, Pam Harris, Doris Waugh, Alicia Fetters, Lillian Estes, Nancy Luehring, Sandra Villegas,  Cathy Irving and Vonna Fischer. Mabel Serpa was acting Parliamentarian.  Absent was Pat Bertnolli, Parliamentarian Designate.

Guests: Ray Banks, Andy Cosby, Becky Rice, Ronnie Rice, Gina Doss, Peg Birzer and Richard Robertson.

The minutes of the December, 2008, board meeting were approved with the following changes; Jack Leach and Ronnie Rice were added to the guest list.

Jan Farnsworth, the Unit secretary, sent the club a check in the amount of $1309.03, which is the club’s share from the DeGray tournament.

Cathy Irving reported that she is in the process of updating the club brochures which are distributed to various businesses in the area. This needs to be done yearly due to changes in contacts at the club, fees, etc.

Sandy Villegas had to leave to meeting at 2:40 P.M.

Sheila Cosby, treasurer, reported a loss of approximately $5,500 for 2008. Because the club has operated on a cash basis, it was felt no budget was necessary. However, due to wording in the Standing Rules, it was decided that a budget was needed. Sheila will prepare this budget.  Sheila also has requested that the directors submit their game reports weekly instead of monthly as done in the past. She also requested that anyone who purchases something and wants reimbursement to submit a dated and signed sales receipt.

President Dick Condon named Kathy Harris, Alan Walker and Ned Irving to the Long Range Planning Committee. Their job will be to find ways to maintain the club's status over the long term. Dick also broached the subject of separating the Vice President from the Education program and having a completely separate program. There was a discussion regarding the percentage of votes required to make a major change that affects the club. The board members were reminded that what is good for the club is a yes vote and what is not good for the club is a no vote.

Lillian Estes, purchasing agent, requested a discussion on the refrigerator problem. Pam Harris moved that the club call a technician in to find the problem and get an estimate for the repairs, cost not to exceed $150. This move was seconded. After much discussion, Pam asked to move her motion withdrawn and this was seconded. Again, after much discussion Cathy Irving moved that the club purchase a new refrigerator. This move was seconded. An amendment was added to the motion to limit the cost to $500 made by Cathy Irving, seconded and passed.

Alicia Fetters, game manager, moved that the amended game calendar for 2009 be approved. This motion was accepted and all approved.  Alicia also moved that Nancy Arterburn be approved director of Rubber Bridge and Clyde Long become director of Better Bridge. Motion was seconded. After much discussion, the motion was withdrawn and a new motion made by Alicia, seconded and approved. The wording will be Nancy Aterburn is approved as coordinator of Rubber Bridge and Clyde Long will be coordinator was Better Bridge.

Nancy Luehring, membership chairman, moved to discuss dues payment. Move was seconded and passed. Nancy then withdrew her motion. She moved that anyone who has not paid their dues by January 1 be charged an extra $1.00 per game as a non-member. This motion was withdrawn and seconded. As it stands now, the cut-off date for payment is January 31.  In the year 2010, membership dues must be paid by December 31, collection of dues will start October 1, 2009. The motion was seconded and passed.

The Tom Kasten Scholarship Fund was raised by Mabel Serpa. After much discussion it was decided that a scholarship would be offered to the player in the Play of Hand class who scored the most masterpoints during the 8 week lesson session. The award is a scholarship to the next scheduled Defense Lesson Series. Nancy Luehring moved that this be accepted. It was seconded and passed.

Sheila Cosby moved that the meeting be adjourned at 4:50 P.M. Seconded and passed.

Submitted by Doris J. Waugh, secretary