THE VILLAGE CARD CLUB
BOARD OF DIRECTORS MEETING
October 6, 2008

The meeting was called to order by President Cecil Grattafiori at 10:08 am.
Attending: Cecil Grattafiori, Peg Birzer, Ginna DeThomas, Lillian Estes, Pam Harris, Cathy Irving, Teri LaBove, Becky Rice and Ed Hamparian

Thanks to Mabel Serpa who was serving as Parllimentarian in Barbara Stiff’s abscence. Welcome to guests: Sandi Villegas, Estelle White and Ray Banks

Approval of agenda as submitted. Additions to New Business: Lower Level Mixer; Rescind standing rules – conflict with By Laws amended in June; Community Fair Report. Addition to Old Business: Bridge Plus; Standing Rule #15. Becky made a motion that the agenda be approved with additions, Pam seconded and the agenda was approved.

The minutes of the September Board Meeting were approved as amended.

Board member reports:

Teri reported no new members this month.

Becky reported a table count of 731.5 for September. The number was down due to several reasons – the club was closed due to weather on September 3rd and the Tunica tournament drew a number of VCC players.

Lillian reported that she has ordered a new ink cartridge for the computer.

Pam reported on the classes that have made for the fall session.

Cathy said that the newsletter is out.

Ginna had no report, however Cecil asked if she had any information regarding the Life Master party. She replied that Nan Medcalf has everything under control.

Ed had some questions regarding Easybridge! expenses. Peg reported on the progress of this game. She currently has 40+ people who have expressed an interest. A discussion of sanctioning the game was held and Becky asked that Ed check with ACBL to see if this game might be sanctioned.

Old Business:

Becky reported on the survey of game times. Becky felt that all except for the Thursday game support the change. She moved that the games on Monday (0-49), Tuesday (Open and 0-20) and Saturday (Open) be changed to 1:00 pm. Lillian felt that the numbers were too close to call and discussion on the time change was held. Cathy moved that the motion be amended to table the matter until the December meeting, Peg seconded and the motion was tabled.

Pam presented a proposal regarding Bridge Plus. This proposal is because the table numbers have been down for some time. The game will continue to be held on Thursday evenings and will provide one teacher for every five tables. The teacher will not play. She listed other points to help the game to continue. Pam made a motion that the proposal be accepted, Becky seconded after discussion, the motion was approved.

Cecil gave a report on the financial report as Jim was absent. Although the report showed a large loss for September, it was noted that several events helped with that loss. Cecil asked that we all watch costs as much as possible.

Estelle White gave a report on the organization of the Election Committee, with copies of the process for the board. Ballots will be ready on December 4. She asked that a Pilot Program for Absentee Balloting be approved. The board commended Estelle for her efforts.

New Business:

Ginna made a motion that a 0-99 paired with 100/200 mixer be established on the fourth Monday evening. Becky seconded and after discussion, it was approved for the game start in January. Ginna and Becky will study and report.

After some discussion on Standing Rule #15, no action was taken.

Teri reported on the Community Fair. She felt it was a success, with several prospective members contacted.

Pam made a motion that whereas the June 2008 amendments to the Bylaws of the VCC relating to election, the nominating committee and the election committee are in conflict with Standing Rules/Policies entitled “Nominating Committee Responsibilities” and “Election Committee instruction of managing a VCC Election” and Whereas the Bylaws of the VCC control over Standing Rules/Policies. Now, therefore, be it resolved that the Standing Rules/Policies entitled “Nominating Committee Responsibilities” and “Election Committee Instructions for Managing a VCC Election” be, and they hereby are, rescinded in their entirety. It was suggested that the secretary double check on this and changes be made on the web site.
Teri questioned if changes to Standing Rule #14 have been made on the web site. Peg said she had contacted Robbie and changes should have been made. It was noted that the Secretary is responsible for getting changes to the Webmaster.

Lillian made a motion that the meeting be adjourned, Becky seconded and the meeting was adjourned at 11:50 am.

Respectfully submitted, Peg Birzer, Secretary
Subject to Board Approval