THE VILLAGE CARD CLUB
BOARD OF DIRECTORS MEETING
June 6, 2008

The meeting was called to order by President Cecil Grattafiori at 2:10 pm.

Attending: Cecil Grattafiori, Jim Bicknell, Peg Birzer, Ginna DeThomas, Lillian Estes, Pam Harris, Teri LaBove, Becky Rice, Richard Robertson and Barbara Stiff.

Absent: Cathy Irving

Guests attending: Celinda Devish, Jan Farnsworth and Lois Schoenrock.

Becky asked that we add the 1st Sunday Swiss Team game to the agenda.

Cecil asked that we add the audit of 2007 Financial Records to the agenda.

Ginna made a motion that the agenda be approved. Teri seconded the motion and all approved.

Teri moved that the minutes of the May 2, 2008 be approved. Lillian seconded the motion and all approved.

Changes in the board: Peg made a motion that we approve Pam Harris to replace Cathy Bertrand as Vice President. Jim seconded and all approved.

Teri made a motion that we approve Barbara Stiff to replace Pam Harris as Parlimentarian, Becky seconded and all approved.

Board member reports:
Becky reported on the table count for January through May = 3939 and 3/4. This shows a 3% increase and with the number of tables we should have had for the week of the Regional tournament the total is 4078 and 1/4. She also reported that 40 members attended Betty Schultz’ mini-lesson on Tuesday and the feedback was positive. She thanked Betty for giving her time and also, Ginna DeThomas, Teri and Gene LaBove, Vonna Fischer and Tony Hofstede for the announcements they made promoting this free mini-lesson during their games.

Jim reported the as yet he has no end of the month report but will have the results out by the end of the week. He said there would be a slight profit.

Lillian questioned copyright laws and copies of material that is normally purchased through Baron/Barclay is being used at the club. Pam had looked into the copyright laws and parts of the material are copyrighted. Discussion of the convention sheet usage followed and Cecil asked that the sheet not be duplicated.

Teri reported on membership: Three new members for a total of 788 members. The board discussed of the number of visitors who join the club but seldom play. Robbie felt this created a false membership number, however Teri said that there are few who do this.

Pam said that she will try to get the Education Committee together before the semi-annual meeting on Thursday. They should have some summer classes planned.

Celinda Devish then reported on the Regional Tournament. The tournament was successful this year despite table count being down. The figures will be available for the semi-annual meeting.

Pam reported on the committee on teacher’s pay and gave the board a detailed outline of the findings. A lengthy discussion of the proposal was held with several questions on the accelerator not being included. Becky has a question regarding Bridge + attendance and Teri asked that we table this until the next meeting. Peg made a motion that the board accept the committee’s proposal as is and Jim seconded. Five members voted in favor and two opposed.

Old Business:
Becky made a motion that the 199er Swiss Team game be changed to 299. Ginna seconded and with 5 approvals, the motion passed.

Robbie asked if the board had read Standing Rule #22. He then said that as Club Manager, he has made the decision that travelers may be used for the Jane Johnson Appreciation Games that are to played in October.

Discussion on the agenda for the semi-annual meeting was held. Lillian reported that she has the trophy for the Sally Blevins award and will bring it to the meeting. Jan Farnsworth reported that she will be at the semi-annual meeting to help with the voting process on the Constitution and By-Laws changes.

Cecil asked that the secretary make copies for the board of the audit report from Jim Awalt and Bill Yester. He read parts of the report with concerns regarding room usage, the need for more than 1 credit card, copying costs, expense reimbursement form and the IRS form 990. He asked that the board review the audit and discussion will be held at the next board meeting. Some discussion was held regarding the copying costs and Jim will try to break them down.

Pam made a motion that we adjourn and Teri seconded. With all board members approving, the meeting was adjourned at 3:25 pm.

Submitted by: Peg Birzer, Secretary Subject to Board Approval