VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
October 12, 2007

Meeting was called to order by President Irving at 1:55 PM

Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Andy Cosby, Betty Schultz, John Wild, Mabel Serpa, Fran Bazemore, Becky Rice, Marilyn Biegler and Ginna DeThomas

Guests: 4 were in attendance

A motion was made by Andy to approve the agenda with the addition of closing the end of the meeting for discussion of a personnel type issue and deletion of the item for a standing rule on substitute directors. Seconded by John and passed.

The minutes of the September 12 closed meeting were approved with no corrections or additions.
The minutes of the September 14 board meeting were approved with one correction. On the 2nd page under game topics should read Motion made by Andy and seconded by Teri (not Fran).
The minutes of the September 21 board meeting and following closed meeting were approved with no corrections.

Correspondence: A thank you was received from Teen Challenge for the VCC donation.

Officer Reports:
Membership:
Teri reported that the Community Fair went well. There were no new members this month.

Treasurer:
Sanctioned table count was down only 9 tables and game sales down $35.Total equity is $35,907, a decrease of $3,341 year to year. The report is posted.

Game Manager:
Becky asked for direction on some scheduled games and was asked to take it back to her committee for review.

Education:
John expressed concern over 3 of the lower level classes for this session not making and the class count being down overall. The following ideas were also suggested, for John to follow-up on: 1.We need to find out what class topics and lengths people want and supply them with that. 2. It was suggested that there is an opportunity to build sign-ups for classes by posting in Village locations where there is a lot of Rubber Bridge played such as selective churches and also the Coronado Center. 3. That more variety on intermediate classes is badly needed. 4. That we need to offer optional 15 to 30 minute “chalk talks”, adjacent to games, so long as that does not disrupt space needed for something else. Such sessions should be coordinated with the club manager. There was discussion that perhaps an ACBL certified teacher would not be required for these sessions. Any and all chalk talks or similar education topics are required to be coordinated by the VP/Education Director and pre approved, prior to presentation to a game, along with the name of the suggested teacher and the topic. 5. It was also suggested that a comment sheet should be posted for each different level of game to get feedback from players on any additional types of classes or short 15 to 30 minute “chalk talks” they would like to have. The education Committee would then evaluate the requests and deliver ones considered to be most in demand. 6. A strong request was made by the board to have 4 week play and learn games immediately after each Audrey Grant Series Class, and to make every effort to start these immediately. These should be held on the same day and at the same time as the class was held.

Club Manager:
Fran reported on the recent meeting she held with the game directors. They have decided that they will split the 171/2 table games unless there are less than 10 C pairs.

Publicity:
Marilyn reported that the Voice has been more receptive in the past few weeks.

Old Business: none

New Business:
Christmas Party—Jeannine Williamson will chair this for this year. Becky moved and Betty seconded that we authorize up to $1000 for the party. Passed. The food will be served at 11:30 and bridge will start at 12:30. Punch, both alcoholic and non alcoholic will be served at break time only.

There was discussion of the sanctioned game schedule.

Sadie Hawkins Game 11-7—Teri moved and Becky seconded to cancel this game. Passed. Teri moved to cancel the 11-5 play through charity game, seconded by Becky and passed.

Super Club Championship—Becky moved to run this game Thursday October 18, Teri seconded and passed. This game has 100% sectional rating with red points.

Halloween Party 299er game—Ginna moved and Betty seconded to add a 299er afternoon game October 30 for a Halloween Party. Passed.

Standing Rule Game Director Update—Andy moved to change the wording of the Game Director Job Description to: #2 Shall select the game movement best suited for the number of players registering giving special emphasis to lower strata in terms of seeding and balancing the field. Follow the ACBL guidelines for Stratifying Your Club Games. Our policy is to maximize the masterpoints awarded consistent with ACBL and VCC guidelines. In case of multiple sections, the boards must be duplicated and scored across the field for premium events such as Club Championships. If boards are not duplicated for multiple sections, only section awards may be awarded.
#5 Shall approve all announcements to be made and ensure that they are kept brief and to the point. Any announcement not related to bridge activities must be approved by the Club Manager or President. The director should be positive and enthusiastic about special games. Every special game has something extra going on that should be communicated, such as masterpoints, red points etc. Directors should encourage players in a positive manner to support all club games, VCC education activities and encourage non-open game players to play up to the next level. Betty seconded and passed.

Next meeting—November 16, 2007 at 2:00.

The remainder of the meeting was closed.

Meeting adjourned at 4:10 PM.

Lois Schoenrock, Secretary Subject to board approval.