VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
September 14, 2007

Meeting was called to order by President Irving at 2:03 PM.
Attending: Ned Irving, John Wild, Andy Cosby, Betty Schultz, Marilyn Biegler, Ginna DeThomas, Fran Bazemore and Mabel Serpa

Absent: Lois Schoenrock.

Guests: There were a few guests in attendance.

The agenda was approved with the following two additions: Directors 2007 Fee Resolution and the Life Master Party.

Ned made a brief gallery announcement.

Minutes for the August 23rd Special Meeting were approved with no corrections or additions.
Minutes for the August 24th Regular Meeting were approved with no corrections or additions.
Minutes for the August 27th Special Meeting were approved with no corrections or additions.

Correspondence:
What was received was read.

Officer reports:
Vice President:
John reported that there were 22 guests at the Open House. 13 of the guests joined VCC and 11 signed up for classes. He plans to replace future orientations with an open house.

John will talk with Jim Awalt about his future class schedule in an attempt to schedule VCC and Jim’s classes at different times.

Membership:
Teri reported that we have 14 new members, 13 from the Open House and one other, for a total of 754 members.

Teri reported that she still needs help at the Community Fair, 9/26. She will put up a signup sheet and will contact members individually.

Treasurer:
Andy reported that game receipts for the first eight months are down 8.2%. A loss of $910 is reported for the year to date. The report is posted.

Publicity:
Marilyn reported that the third quarter Newsletter will be available September 17th. The Voice has recently started publishing our game winners. This week all the strata winners were submitted. Pictures of the Open House and an article will be submitted.

The 2009 Sectional is on the POA schedule for April 3-5.

Old Business:
Ned reported that Fran Bazemore has generously offered to serve as Club Manager in our time need. She will replace Vonna Fischer. The board is very appreciative and expressed so to Fran.
Ginna reported that the Club Appreciation pizza party has 124 players signed up at this time. Jeanette Pugh will be moving soon and we will have a cake to honor her for all she has done for VCC. Jeanette was on the Board as Membership Chairman for 4 years.

New Business:
Jan Farnsworth, Chairman of the Constitution/Bylaws Committee, requested that all board members and any members who have suggestions contact her, Dick Banks or Kathy Harris ASAP. The final changes must be posted two weeks prior to the annual meeting.

Standing Rules: Marilyn moved and Andy seconded that Director’s SR #5 be amended to read: Shall approve all announcements to be made and ensure that they be kept brief and to the point (omitting on the microphone). Passed.

Andy moved and Betty seconded adding a new General Standing Rule to be numbered 14. #14 would read: The director shall approve all announcements to be made and ensure that they be kept brief and to the point. The existing numbers14-27 will be renumbered. Passed.

Richard “Robbie” Robertson explained a Database Project that he is developing which will reflect the needs of the club. The first stage will include membership information i.e. names, addresses, telephone numbers, email addresses, life master status, past club presidents, etc. At a later date additional record information on the teaching program will be added. This would include classes taught, number of students, teacher, etc. This will be an easy access program. There will be no cost to VCC. The board enthusiastically thanked Robbie.

Discussion re General SR #7—All players are required to have a completed convention card on the table that matches that of his/her partner.

Game Topics:
Fran reported that there is a Club Appreciation Game scheduled for the evening of October 22nd; however we do not have a game. Motion made by Andy and seconded by Fran to move the CA to the October 8th LM/NLM Mixer. Passed.

Betty moved and Teri seconded to cancel the October 11th Charity Club Championship two-session game. Fran will check the schedule for a later two-session game. October 11th will have the regularly scheduled games. Passed.

Andy moved and Teri seconded Club Appreciation Day, September 20, will offer a 0-49 game. Passed.

Teri reported that some of the Tuesday evening 299er players would like to start at 6:30 instead of 7:00. A poll revealed 20 for 6:30 and 9 for 7:00. She made a motion seconded by Marilyn to have a 2 month trial of the 6:30 start which will be reviewed at the end of this period. Passed.

Discussion on DeGray Unit Swiss Team Game. Our club will have a game in October to choose the VCC team/teams that will represent us. If 1-8 teams play we will have one representative team or 9+ there will be two. This will be publicized to encourage teams to sign up.

Motion made by Teri and seconded by John to amend and set aside (for 2007 only) the SR that states that 5 new life masters are necessary to have a party. We now have four and with Tunica coming up and so many players close, it is probable that we will have enough. After discussion the motion was passed.

Andy moved and John seconded acceptance of Finance Committee’s 2007 Fee Schedule resolution.

Teri requested an amendment. Her Fee Schedule was explained. In order to have further discussions she made a motion which John seconded. After further discussion the motion was defeated.

A vote was taken on the Andy’s original motion. Passed. The approved resolution follows.

Be it resolved that: The Standing Rules – Fee Schedule is amended as follows:

GAME DIRECTOR: Duplicate Game Directors shall receive $20.50 per session [$21.00 effective Jan 1, 2008] plus $1.00 per table plus a $3.00 Supplement for a 2-Section game conducted consistent with VCC policies. A Game Director shall receive $7.00 when also the Clerk for the game. If a game is cancelled after the Game Director's arrival, he/she shall be paid $10. If the size or complexity of a game warrants two or more directors sharing game management responsibilities, each shall receive $21 plus a proportionate share of the applicable table count fee. The Club Manager may authorize reasonable payment for extended assignments; for example, $10 per set for duplicating boards.

Rubber Bridge/Better Bridgers/ Group Leaders: $23.00 per session. (Delete this reference in Standing Rules – Rubber Bridge/Better Bridgers.)

Effective Date: Retroactive to September 1, 2007

Be it further resolved that: The Treasurer is instructed to audit the payroll records at the end of February 2008 to determine if any Game Director lost potential net earnings as a result of this Salary Plan and, if so, to compensate that Director for those “lost” earnings.

The next board meeting is Friday, October 12 at 2:00 PM.

Meeting adjourned at 4:00.

Submitted by: Marilyn Biegler, Acting Secretary Subject to board approval.