VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
August 24, 2007

Meeting was called to order by President Irving at 2:05 PM

Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Andy Cosby, Betty Schultz, John Wild, Mabel Serpa, Marilyn Biegler and Ginna DeThomas

Absent: Fran Bazemore

Guests: quite a number were in attendance

The agenda was approved with the addition of standing rules, Swiss Team 3rd Sunday

Ned gave a very brief overview of rules for the gallery. Any member wishing to speak at a board meeting must submit in writing to the President, what the item is and the content asking to be placed on the agenda.

The minutes of the July 6th meeting were approved with no corrections or additions.
The minutes of the July 31st meeting were approved with no corrections or additions.

Correspondence:
What was received was presented. One of the items was a thank you from teen challenge for the recent donations from the club.

Officer Reports:
Membership:
Teri reported that we now have 6 new members with a total of 739.

Treasurer:
Game receipts are down 7.8%. Total equity shows an increase of $238 year to date. The report is posted.

Marilyn: Items for the newsletter are due Sept 5.The 2009 sectional will be April 3-5 and we have received the sanction for the sectional. The flyers for the 2007 sectional are done.
Marilyn moved that the board authorize $1000 in seed money for the sectional. Seconded by Betty and passed.

Old Business:
Actions to be taken-follow up report
Life master plaques need to be hung—Teri and Connie Fitch will handle this.
Ned reported that the lower strat games oppose the room divider being open. John has researched the ventilation problem and has found that it is recommended to have the divider closed. It will remain that way for now.
Moving on the clock has both negative and positive reports. This will be referred to the directors to make a recommendation.
Sorting of the hands also has negative and positive feedback. It will be emphasized that this is voluntary.

New Business:
Finance proposal-Director Pay. Andy recommended that this be tabled until the September meeting. There is disagreement among concerned parties of the content of the finance committee proposal. There will be an open finance meeting ASAP with the directors and board members on the subject. Ned challenged everyone to work together as a team on this and all be willing to compromise some for the benefit of the card club in total, so a proposal can be agreed upon and the club can move on to other important issues.
Andy moved that the treasurer be directed to distribute to each Director a Lump Sum Salary Adjustment in the amount of 371/2 cents for each game administered by that Director between January 1 and August 31, 2007, the adjustment to be reflected in the August 31 salary checks. Teri seconded and passed. The intent is to offset the impact of eliminating the practice of rounding up table count during that period.

Education open house—John announced that the open house will be September 11 from 9-11am.Everyone is encouraged to bring another member to this event. There will be presentations on the various games available and classes.
John moved, seconded by Betty that $127.50 be authorized by the board for a 1/8 page ad in the Voice. Passed

Committee appointment update—
Ned recommended the following :
Education: Pam Harris, replacing Denny Penticoff
Mentoring: Nan Metcalf replacing Marilyn Anderson
C&E chair: Bob Davis replacing Joan Burlingame who is stepping down but will remain on the committee.
Dwight Shatto has resigned from the games committee
We thank all these people who have served the club.
Lois moved that we accept these appointments, seconded by Marilyn, and passed.

Community Fair: Teri reported it would be September 26 from 10-3am. She would welcome any help.

The need to get information out on the September 0-49 NAP games was stressed. Ned will follow up to make sure we have strong publicity on this.

General Standing Rules: Andy moved, John seconded that # 5 be amended to read: A person called in to play may play free. (This is up to the director’s discretion). Passed.
Andy moved that # 14 be amended to read, must submit it to the Club Manager or Club President (omitting Club Board). Passed.
Andy moved and Teri seconded that #20 be rescinded as it is in the bylaws. Passed.
Andy moved and Teri seconded that #21 be amended to read, Free plays issued by the Village Card Club have a value of the regular entry fee at the VCC and may be used for the regular entry or for an entry for Bridge Plus. Passed.

Nominating Committee: Ned presented the nominating committee slate of:
Lois Schoenrock chair
Don Russell
Johnnie Niemann
Betty moved to accept the slate, seconded by Ginna. Passed with one abstention.

Ned announced that we have 3 people expressing a desire to become directors.

Ned issued a strong appeal to everyone for volunteers or names of people to recommend for director in charge or club manager. Currently we have no volunteers or candidates.

In the absence of a director in charge, issues regarding directors should be referred directly to the President. A reminder of this will be posted.

Ned suggested that we have a Club Appreciation event in September to recognize members who work hard for the club. Estelle and Ginna will be in charge of planning this event.
Teri moved, seconded by Marilyn to allow up to $300 for the event. Passed.

Next meeting is Friday September 14 at 2:00 pm.

Meeting adjourned at 3:27.

Submitted by: Lois Schoenrock, Secretary Subject to board approval