Meeting was called to order by President Irving at 2:10 P.M.
Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Andy Cosby, Betty Schultz, John Wild, Mabel Serpa, Vickie Jennings, Vonna Fisher and Diana Podawiltz
Absent: Marilyn Biegler, Fran Bazemore
Guests: 13 were in attendance
The agenda was approved with the additions of May charity games and audit report
The minutes of the March 21 meeting were approved as written.
Correspondence:
What was received was presented.
Officer Reports:
Membership:
Teri reported that we now have 5 new members for a total of 717 members.
Treasurer:
Net income is down $336.68 compared to last years first quarter and payroll expenses are up $400. Our total equity has improved from $34,400 a year ago to $37,000.
Education/Vice President:
John reported good attendance at the classes with 27 in Learn and Play and 17 in Play of the Hand. Instructors Connie Fitch and Barbara Stiff have received many compliments.
Publicity:
The sectional tournament profit was $4035. Teen Challenge was paid $450 and got an additional $1,000 in tips.
Game Manager:
Diana reported that the 299er games are down 16.9%. Novice games are up 10% but new games have also been added. There is a 37% decrease in bridge plus and open games are down 7.9%.
President:
Ned requested that board members come prepared to discuss the table count drop at the May meeting.
Parliamentarian:
Mabel gave out an explanation of Parliamentarian duties. Ned asked that she draft a job description in the near future.
Old Business:
Payroll Policy—Andy moved to delete the first sentence of the payroll policy. It read, In order to be employed by the VCC a candidate must be a member of the ACBL. Seconded by Teri and passed.
Free Plays---tabled
New Business:
Audit Report—Andy moved, seconded by Betty to accept the report from the audit committee. Passed. The only concern from the committee was lack of information and documentation of the Sectional Tournament. This has been corrected.
2008 sectional dates---The dates had to be changed to Feb. 15 to Feb. 17, 2008
Teacher Salary schedule and Class Fee schedule—Andy moved and John seconded to change the class fee schedule and Teacher salary standing rules. Passed by a unanimous ballot vote. The new schedule is as follows:
Course Tuition: $40.00 per student for 8-week ACBL Bridge Series courses.
$20.00 per text for “Bidding in the 21st Century”
$15.00 per text for other ACBL texts.
$25.00 per student for 8-hour Learn & Play class ($7 for single
session
$10.00 per student per 2-hour session for non-ACBL offerings
ACBL SERIES CLASSES: Teacher is paid:
8 week (16 hour) Courses Base salary: $300.00 plus
Accelerator: 20% of tuition fees above 12 students
NON ACBL CLASSES: Teacher is paid the greater of:
Single or series of Base Salary: $70.00 per 2 hour session or
2-Hour Courses Incentive Salary: 60% of net revenue
Net Revenue=Tuition minus Class Asst (if any)-printing & Supplies
BRIDGE PLUS: $23.00 per Session
Effective Date: May 1, 2007
The intent of the increases is to bring the salaries of the teachers up to the current level for the directors. The overall cost to the club of the salary increase is zero due to the education committee’s projected increase in income from the classes. The overall pay increase varies by class and attendance but averages around 10.8%.
Game Directors Pay Proposal—The finance committee decided not to propose to the board as intended a pay increase plan due to unexpected comments from the majority of the directors that they did not desire a pay increase. The proposal would have given all directors a small increase averaging around the increase in the past year of the cost of living index. At some point in the future the finance committee will re-evaluate.
Wed. afternoon open game discussion:--The open game has not been making. A sign up sheet will be posted in hopes of assuring players that enough will be at the game to make a game possible. Notification will be done on the sign up sheet that the open game will be cancelled if adequate signup does not occur by the day before the scheduled game.
Club Manual Discussion:--It has been suggested that the Secretary make and maintain a notebook to be kept at the club with all the club governing documents and the minutes for the past 2 years. Lois will initiate this as soon as possible. Until this occurs all the governing documents are in a folder in a hanging file right inside the door.
Interim Club Managers Pay split---Fran Bazemore will do the Club Manager job except for managing the directors. Vonna Fisher will take this over as Director In Charge. The salary is to be split between the 2 of them. Vonna has graciously refused payment for her efforts and the board expressed their appreciation.
POA letter—A request was received from the POA Board to be allowed to send a speaker to the club to present information on the changes proposed to the Hot Springs Village Declaration. Andy moved and John seconded to invite a speaker to the semi annual meeting of the club membership in June. Passed.
Bylaws and Constitution Changes—Recommendations for changes were discussed and given to the C&B Committee.
Charity Games---Diana moved and Andy seconded that an ACBL charity game be held at the Wed. afternoon game on May 16 and that a local charity game be held as a 2 session pass through game at 9 and 1 on Mon. May 28, benefiting the VFW, specifically for medical care of wounded veterans fighting in the war in Iraq, with a pot luck picnic after or between games and that a “prom” non sanctioned game be scheduled Friday evening May 25th at 7:00 P.M.. Passed.
Club Manager Candidate discussion—Diana moved and Andy seconded, to take a ballot vote of the board, whether or not to go to the membership to make a bylaws change to allow Gene LaBove to be Club Manager.This approach was requested by Gene LaBove as a condition of his candidacy as Club Manager. Defeated by a 4-1 vote.
Next meeting—May 11, 2007 at 2:00.
Meeting adjourned at 5:10 PM.
Lois Schoenrock, Secretary Subject to board approval.