VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
March 21 2007
Meeting was called to order by President Irving at 8:55 AM
Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Andy Cosby, Betty Schultz, Denny Penticoff, John Wild, Mabel Serpa, Marilyn Biegler and Diana Podawiltz
Absent: Vicki Jennings
Guests: 19 were in attendance
The agenda was approved with the addition of hospitality and revised unit championship fee.
The minutes of the Feb 9 meeting were approved with one addition under the treasurer report. It should include that the unanimous finding of the finance committee was that VCC teachers should be viewed as employees.
Documentation was read by Lois on the poll of board members taken Feb 14, 2007 to delay the change in the Fri game from 10:30 to 9:00 from March 1 to April1 so that the board could discuss it at today’s meeting. The poll showed only one board member against.
Correspondence:
What was received was presented.
Officer Reports:
Membership:
Teri reported that we now have 712 members up from 679 a year ago. There were 700 membership books printed at a cost of $674.11. The membership list is also now on the Web Site, thanks to Robbie. We thank Teri for paying for the correction sheet that was done.
Treasurer:
Net income is about the same as last year at this time. Table count and game receipts are down about 8.2% year to date.
Education/Vice President:
John reported good attendance at the classes this session with 89 attending and a net income of $1500. Play and Learn will begin April 9.
Publicity:
Marilyn reported that workers are still needed for the sectional tournament. She will again request an email be sent out by the ACBL on the tournament as very few had received one to date.
President:
Ned asked board members to review the constitution and bylaws and bring any changes they feel are necessary to the April board meeting.
Old Business:
Friday game time change—correspondence and petitions were reviewed on this issue with the majority wanting the game to stay at 10:30 and 3 saying 9 or 9:30 Diana moved, seconded by John that we rescind our Feb 9 vote to change it to 9:00 and leave it at 10:30. There were no dissenting votes.
Charity games—Diana moved, seconded by Andy to have an ACBL charity game April 16 and a local charity game benefiting Simply Kids on April 26. Passed by unanimous vote. Simply Kids is a non profit organization to provide day care for children of people who live or work in the Village. They are in the process of building a new facility and will need equipment. It is under the umbrella of Good Sam.
It should be noted that the $1 additional charge is offset by the fact that these games are set at 100% sectional rating so players will receive extra points. ACBL will be disbursing about $100,000 or more this year which is distributed to the districts on a rotating basis to disburse as they choose. This year our district is on the rotation.
Wed game stratification—correspondence was read concerning this issue. Andy moved, seconded by Lois to restore the Wed game to 999 to be run concurrently with an open game. Passed by a 4 to 3 vote. It is totally up to the players which game they play in if under 999 masterpoints.
Free Plays ad hoc committee—Betty moved, seconded by Andy that we discontinue free plays to new members, players of the month. Club and Diamond series and the play ups. Passed by unanimous vote. Betty and the ad hoc committee will review free plays for visitors and for those that graduate from point level to level; their recommendations will be presented to the board in April.
VCC teacher staff; employees or independent contractors—Extensive discussion was held on this topic with input from several people both board members and guests. Andy moved, seconded by Diana that The Board of Directors finds that effective Jan 1, 2007, the relationship between the VCC, Inc and the VCC teaching staff, individually and collectively, is that of employer/employee and that standing rule #23 of the general standing rules, is amended by addition of paragraph 3: The VCC Payroll Policy dated March 21, 2007 (with any subsequent amendments) is incorporated into the standing rules and represents VCC policy on the issues covered. Marilyn moved, seconded by Lois that this item be tabled until April and that the teachers be paid as independent contractors in the meantime. Vote was 3 to 4 and against tabling. Diana moved, seconded by Betty that the original motion be amended to read effective June 1, 2007 instead of Jan. 1, 2007. Motion passed with one opposing vote and one abstention.
Payroll Policy—In order to be employed by the VCC a candidate must be a member of the club and a member of the ACBL. All VCC employment opportunities are classified as part-time salaried positions and are subject to Arkansas minimum wage laws.
The following job titles are classified as employees of the VCC.
Club Manager
Members of the Game Director Staff
Game Directors with regular assignments
Game Directors listed on the “Extra Board”
Bridge Group Leaders:
Rubber Bridge/Better Bridgers Group Leaders with regular assignments
Men’s Duplicate Bridge Group Leader (not currently paid)
Director’s Assistant
Game Clerks:
Game Clerks with regular assignments
Members of the VCC Teaching Staff
Teachers of the Bridge-Plus program
Teachers engaged to teach multiple-session classes
Teachers engaged to conduct Learn and Play sessions
Teachers Assistants (Helpers)
A person engaged as an emergency backup Game Director or Group Leader is classified as an employee if there is reasonable probability that he/she will be re-engaged for a similar activity in the same calendar year. Otherwise, he/she will be paid an honorarium in the same manner as a locally-supplied Assistant Director at a Sectional Tournament.
A teacher engaged to conduct a single-session class is classified as an employee if there is reasonable probability that he/she will be re-engaged for a similar activity in the same calendar year. Otherwise, he /she will be paid an honorarium in the same manner as a guest speaker at a Sectional Tournament.
If a member becomes classified as an employee as a result of any assignment (above), he/she is classified as an employee for all subsequent salaried assignments during that calendar year.
The following job titles are not salaried and are not classified as employees:
Members of the Board of Directors
Directors, Group Leaders, Teachers, Clerks or Assistants who decline payment or who
are engaged by an employee and not paid by the VCC.
Teachers standing rules—Teri moved, seconded by Andy to delete rule #16 as it is the same as rule #3. Passed by unanimous vote.
Game Committee member appointment—Diana moved, seconded by Andy that Don Russell be appointed to the Game Committee to fill the spot vacated by Jim Bicknell’s resignation. Passed by unanimous vote.
C & E policy wording update—Betty moved, seconded by John that the wording “offender” be changed to “accused VCC member”. Passed by unanimous vote.
Hospitality—Betty moved, seconded by Lois that The VCC membership is encouraged to solicit Hospitality or Gift Sponsors pursuant to the following guidelines:
1. A hospitality sponsor that provides refreshments, whether a member or non member, will not be allowed to address the membership, actively solicit business or utilize any marketing material except:
a. A business card holder
b. A small sign or tablecloth that identifies the sponsor
2. A gift sponsor, whether a VCC member or non-member, will be announced when the gift is presented to a participant in a club activity. No other active solicitation will be allowed.
3. The Club Manager must approve the hospitality or gift sponsor, the type of hospitality or gift and the date when the hospitality or gift will be offered.
Passed by unanimous vote.
Denny asked permission to entertain, at club expense, the club director staff and Charlie Mac Cracken the evening of March 29, 2007 at Molly O Brien’s. A director workshop will be held. Request granted by the board.
Unit Championship fee—Andy moved, seconded by Betty that the charge for the unit championship be changed from $2.25 to $2.00 on the fee schedule. Passed by unanimous vote.
Next meeting—April 20, 2007 at 2:00.
Meeting adjourned at 1:05 PM.
Lois Schoenrock, Secretary Subject to board approval.