Meeting was called to order by President Irving at 2:05 PM
Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Andy Cosby, Betty Schultz, Denny Penticoff, Diane Podawiltz, Mabel Serpa, Vickie Jennings and John Wild
Absent: Marilyn Biegler
The agenda was approved.
The minutes of the Jan 3 regular Board meeting were accepted as written.
The minutes of the Jan 27 special meeting were accepted as written.
Correspondence:
What was received was presented.
Officer Reports:
Membership:
Teri reported we currently have 656 members including 49 new members. Total membership is similar to last years at this point in time.
Treasurer:
Andy reported our net assets are $38,734.00. They were $33,760 Jan 31, 2006.
Education/Vice President:
John reported that orientation was held Jan 23 with 22 signing up for classes. We have 80 in the current classes and Play and Learn will start after this session.
Publicity:
Deadline for the Mar. newsletter is Feb. 28. The next sectional meeting will be Feb 23 at 2:00 PM.
Secretary:
Lois reported that she had submitted names to Ponce de Leon and Not Just Shipping of those authorized to have copies made. She asked for any additions for the list. These will be added.
Discussion was held as to when free coffee should be furnished at the VCC. It was decided to do this at going away parties only. Free coffee will not be offered for birthdays unless paid for by another party.
Old Business:
Conventions and Treatments—Diana moved and Betty seconded to accept the document on Conventions and Treatments that was submitted by Denny. Motion passed unanimously.
Betty moved and Andy seconded to accept the ad hoc committee to study how to encourage players to play up. The committee is Vickie Jennings, chair, Lois Schoenrock, Diana Podawiltz, Teri LaBove, Denny Penticoff and John Wild. Passed by unanimous vote. They are to report back to the board in April.
New Business:
Wed. Game proposal—Diana moved to change the Wed afternoon game to a 2 section game, Flight A 0-unlimited and flight B 0-749. Seconded by John and passed unanimously.
Sunday afternoon game proposal—Diana moved to change the Sun game to the following: first 2 Sundays open games, 3rd Sun Swiss Team BC and separate game for A, 4th Sun unit teams (using the 7 point system that teams may have a total of 7 points with points determined as follows: 2000MP and over 3 points, 300 to 1999MP 2 points, and 0 -299MP 1 point) and 5th Sun open pairs. Seconded by Andy and passed unanimously.
Friday game time—Diana moved to change the Friday open game time to 9:00. Andy seconded and passed unanimously.
Diana moved that these 3 changes would start March 1. Seconded by Vickie and passed unanimously.
ACBL Junior fund charity game—Diana moved that a junior fund charity game be held on Feb. 23 at both games. The $1 up charge for this game goes to the development of bridge, the junior players. Seconded by Andy and passed unanimously.
Club sponsored charity discussion—Diana moved that we hold 2 local charity games a month, 1 in the open and 1 in the 299. Seconded by Lois and passed unanimously.
Diana moved that monies will be reserved in a fund by the treasurer and suggestions will be requested from the membership by Oct. 1 as to which charity/charities they would like the money to go to. Award checks will be presented at the semi annual meeting. Seconded by Teri and passed unanimously.
2006 calendar changes—Diana moved to change the knockout games on the 2007 calendar from April to March 12, 14, and 16. Seconded by Andy and passed unanimously. This will allow people playing in the sectional to get some practice in before the tournament.
Teacher accreditation—John moved to change rule #1 regarding teachers to; Only ACBL Accredited teachers, if available will be allowed to teach the Audrey Grant Series, ie Club, Diamond, Heart, Spade and More Commonly Used Convention classes. The approval of the VP/Education Director is required for non-ACBL series lesson and courses to be taught and by whom. Seconded by Vickie and passed with 1 abstention.
John moved to change the #2 standing rule in regard to teachers to; All ACBL Accredited teachers who are members of the VCC are considered to be potential members of the VCC teaching staff and are encouraged to apply to the VP/Education Director for addition to the Teaching Staff. Seconded by Andy and passed with 2 abstentions, 2 against and 3 for the motion.
Secretary Job Description—Lois moved to accept the addition to the Secretary Job Description as presented. Seconded by Betty and passed unanimously.
Standing Rule on Electioneering—tabled until April
Standing Rule on Evaluations—Lois moved to adopt the general standing rule on evaluations as presented. Seconded by John and approved by a 4-3 vote. It reads; A written performance evaluation will be completed on the Club Manager and the Game Directors on an annual basis using the organizational chart to determine responsibility for the evaluations. The club form will be used for all evaluations. Observation, feedback and performance results will be components of the evaluation process. This evaluation is to be shared with the employee and signed by both the employee and the reviewer. At the time of this evaluation the job description will be reviewed for accuracy and understanding by the one being reviewed and the reviewer. Periodic notations regarding problems or exemplary conduct should be made by the reviewer and all these documents are to be kept in a locked file maintained by the Secretary.
Diana moved to accept an ad hoc committee set up to review the giving out of free passes. The committee will be Betty, chair, Andy, Vickie, and Teri. Seconded by Lois and passed by unanimous vote. Their report is to be brought to the March meeting.
Next meeting will be March 2 at 12:30 PM.
Motion to adjourn, meeting adjourned at 5:20 PM.
Lois Schoenrock, Secretary Subject to board approval.