VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
January 3, 2007

Meeting was called to order by President Irving at 9:00 AM.

Attending:  Ned Irving, Marilyn Biegler, John Wild, Betty Schultz, Vicki Jennings, Teri LaBove, Denny Penticoff, Andy Cosby and Mabel Serpa

Absent:  Lois Schoenrock & Diana Podawiltz

Guest:  Dwight Shatto

The agenda was approved as presented.

The Minutes of the December 8, 2006 regular board meeting were approved as corrected.

Correspondence:
A thank you note was read from Bob Long.

Officer Reports:

Parliamentarian:
Mabel reported that Mary Kasten have given the VCC thank you cards for future donors to the Thomas E. Kasten Memorial Scholarship Fund.

Treasurer:
Andy stated that a report could not be readied in time for the meeting due to the holiday and the early date of the meeting.  The report will be distributed ASAP to board members.
Membership:

Teri reported that 520 members have paid their dues for 2007.  She will update the non-paid member list and post it on the bulletin board in each of the playing rooms.  She will start making calls to these people as soon as possible.

Player Development:
Vicki reported on last fall’s survey of the lower strata group.  55 players filled out the survey and all were interested in more Play and Learn Classes.  They did not want to cut into their playing time, but would come in early for 15 minute chalk-board lesson. It was discussed that future game preferences surveys may need to be customized for this group.
Purchasing:

Betty has ordered the new pickup slips from Impression Makers.  This will save money by eliminating shipping costs.  She was asked to look into replacing the defective time clock west room.

Education/Vice President:
John reported that Winter Classes are set.  Notices to the Voice were to be published for six weeks prior to the start of the classes.  Due to a newspaper computer crash, one of these articles did not get printed.  Audrey Grant is changing books and they are not ready for this session.  60 of the old books will be ordered to cover the winter classes.

Publicity Director:
Marilyn said that pictures and articles continue to be published in the Voice.  A request to publish game results was turned down by the paper.  A Sectional Tournament report was made:  ACBL liability insurance has been applied for and a committee meeting will be scheduled for January 19 at 2:00 PM.

Old Business:
As a member of the Ad Hoc Game Committee, Dwight Shatto made a report in the absence of Diana Podawiltz.  A Committee appointed in December (Diana Podawiltz, John Wild, Peg Birzer, Andy Cosby, Teri LaBove, Vicki Jennings) recommended that the Monday 0-20 game be changed to 0-49 and a new 0-20 game be offered Tuesday 1:00 PM.  Teri made a motion to change the Monday 0-20 game to 0-49 starting at 1:00 PM and start a new 0-20 game Tuesday at 1:00 PM effective immediately.  Seconded by Vicki and passed by unanimous vote.   

New Business:
Teri made a motion seconded by Andy to change the Tuesday, Thursday and Saturday 12:30 PM games to 1:00 PM.  Amendment to the motion:  A notice will be posted on the bulletin boards explaining the rationale for the changes.  It will be announced and the week of January 7th a vote by ballot will be taken on Tuesday, Thursday, and Saturday of the players in those games.  Amendment passed. 

Teri suggested and the board agreed that we offer VCC members a choice of badges, including the current one at a cost of $7.40 and a new one at a cost of $5.00.

Motion was made by Marilyn to accept the President’s 2007 appointments.  Seconded by Teri and passed by unanimous vote.

Motion was made by Andy to adopt the Election Committee Instructions for Managing a VCC Election.  Seconded by John and passed by unanimous vote.

Motion made by Betty to accept New Cash and Payroll Procedures, as proposed by Andy.  This will lower the workload of the Treasurer from 8-10 hours to less than 2 hours, eliminate the need for the Payroll Clerk function, and reduce the chance for human error by eliminating manual numbers calculation. Seconded by John and passed.

After some discussion it was decided to table a motion regarding Prudent Financial Practices to the February 9, 2007 meeting.

The Finance committee will perform an annual review of the club employees pay schedule and report back to the board by the March board meeting.

The board discussed the question initiated by Ned of how the various areas of responsibility of the club can better work together in 2007 to develop a plan to encourage those who may want to  try playing up to a higher level game. This would include any master point range group in the club, and what are the things the club should be doing to encourage them to try the next level of game, especially the open games. The thinking is that this will need the involvement and teamwork of Player Development, Education, Game Manager, Club Manager, and the Mentoring Committee Chair. The board will discuss this further at the February board meeting, with the intent of assigning a group to work on this.

Motion made by Andy to accepted Marilyn’s petty cash voucher over $100 ($123.54) for the printing of the December Newsletter.  Second by John and passed by unanimous vote.

The next meeting is February 9 at 2:00 PM.

Meeting adjourned at 12:55 PM.

Marilyn Biegler, Acting Secretary            Subject to board approval