VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
December 8, 2006

Meeting was called to order by President Irving at 2:10 PM

Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Allan Walker, Betty Schultz, Dick Condon, Marilyn Biegler, Liz Coonfer and Mabel Serpa

Absent: Richard Robertson

Guests: Andy Cosby, John Wild and Peg Birzer

The agenda was approved as presented.

The minutes of the November 1, 2006 regular Board meeting were accepted as written.
The minutes of the December 8, 2006 Semi Annual Meeting were accepted as written.

Correspondence:
Ned, Lois and Dick presented what was received. A thank you note from Mary Kasten was read as well as the resignation letter from Richard Robertson

Officer Reports:
Membership:
Teri is attempting to correct information in the computer to clarify who are members of the VCC.
Treasurer:
Allan reported a loss of $381 for Nov. Game sales in Nov were about $1000 less than usual due to the club being closed for 3 days for the De Gray Tournament. We are still ahead $6623 for 2006. Net equity is $40,361.
Education/Vice President:
We had 83 students in our fall classes which netted the club $1,259.57. Play and Learn had 5 tables with half the players being 0-50. The Master class had 32 students in the first one offered and 44 in the second class held.
Player Development: Vickie will be mailing out the free passes that were not picked up at the club.
Purchasing:
Betty asked for guidance on selection of new pick up slips and table slips.
Game Director:
Liz announced that we are up 6 1/2 tables from last year.

Old Business:
Betty moved that the revised 2007 game calendar be sent out as presented, seconded by Marilyn and passed. Special games are only 16% of the total games scheduled. This is a reduction from 2006. NAP open games will be reduced from 14 to 10. There will be 3 social duplicate bridge events, without master points or directors as a test. Liz also presented the recent survey that was done, discussion was held. The survey will be posted.

0-49 game—Tabled. A committee was appointed to study the need for this game. Members are John Wild, Peg Birzer, Andy Cosby, Diana Podawiltz, Teri La Bove and Vickie Jennings. Diana will chair the committee. They will report at a later date.

New Business:
Vice President/Education Director Job Description—Dick made a motion to accept the job description as written. Seconded by Liz. Discussion was held and amendments made. Dick moved to accept the job description as amended, seconded by Allan and passed.

Standing Rule addition, education Committee—Teri moved that we add standing rule 17 to the standing rules for Education. Seconded by Marilyn and passed. It reads: Candidates for the Education Committee must have a passion for Bridge Education. Generally, ideal candidates would be from a group that includes past VCC VPs of Education or Presidents, bridge teachers, or educators. Long term tenure on the committee is encouraged. Committee members should be the preferred group looked at by the Nominating Committee when recommending future VPs to the Board

Mission Statement for Education--Dick made a motion to accept the Education Mission Statement as presented. Seconded by Teri and passed.

Treasurer Assistant—Discussion was held on the presentation. No motion was made.

Bereavement announcements—Discussion was held. In the future an announcement of the death will be made only along with a moment of silence. Any details will be posted on the bulletin board. Our objective is simple. Everyone deserves equal treatment by the club, especially during such a somber occasion.

Nominating Committee Procedures—Betty moved that we accept the Nominating Committee Guidelines as written. Seconded by Vickie and passed. This will be posted on the web site.

President Job Description—Betty moved that we accept the job description as presented, seconded by Dick. Discussion was held and amendments made. Dick moved that the description be accepted as amended, seconded by Betty and passed. This will be posted on the Web site.

Ned reported on the unit Board Meeting. The Hot Springs Regional dates will be May 5-11, 2008. Both the NAP qualifications and the Grand National Teams Events will be held at the VCC in 2007.

Club Manager Discussion—Ned gave a report on the comments made by members of the interviewing team on the prospective candidate for this position. The entire team expressed a positive feeling as to the qualifications of the candidate. There have been no other applications. Betty made a motion that a proposal be sent to the applicant, seconded by Marilyn. All of the Board Members present voted approval. Announcements will be made as to the progress.

Personnel Policy and Organizational Chart—Betty made a motion to add the personnel statement to the General Standing Rules as # 23 as well as the Organizational Chart as #24. Seconded by Marilyn and passed. It reads: It shall be the practice of the VCC Board to treat the needs of each employee in a fair and understanding manner and to maintain relationships based upon the highest ethical practices. It is also the obligation of the employee to make full use of his/her knowledge and skill in performing his/her job to contribute to the general well being of the club. The Board also will grant equal opportunity to all qualified persons in all aspects of employment.
If any employee feels he/she has a job related problem or has the perception of being treated unfairly or being abused which is outside the employee’s control he/she may submit these concerns to the Club Manager in writing. If satisfactory resolution does not occur, they may appeal to the Board President in writing to be heard by the entire Board. The decision of the Board is final.

Next meeting is January 3, 2007 at 9:00. PLEASE NOTE CHANGE OF DATE AND TIME.

Meeting adjourned at 6:10 PM.

Lois Schoenrock, Secretary Subject to board approval.