VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
NOVEMBER 1, 2006
Meeting was called to order by President Irving at 1:00 P.M.
Attending: Ned Irving, Dick Condon, Lois Schoenrock, Teri La Bove, Allan Walker, Richard Robertson, Marilyn Biegler, Vickie Jennings and Mabel Serpa.
Absent: Liz Coonfer and Betty Schultz
Visitor: Andy Cosby
Lois moved to approve the agenda, seconded by Marilyn and passed unanimously.
Later additions to the agenda were made. Dick moved to add a bylaws addition, seconded by Marilyn and passed. Teri moved to add Timer usage, seconded by Marilyn and passed. Marilyn moved to add C&E chairman job description update to the agenda, seconded by Allan and passed. Allan moved to add Conventions and Treatments to the agenda, seconded by Marilyn and passed.
Mabel gave a presentation on Robert’s Rules.
The minutes of the October meeting were approved with one correction. The meeting on the sectional tournament will be held in the near future.
Correspondence:
Correspondence was presented by Dick and Ned.
Officer Reports:
Treasurer:
Allan reported that the financial results for October have not been calculated but expects that the month will show positive or neutral return.
Publicity:
Marilyn reported that committees for the sectional have been formed. There will be a slight increase in POA fees for the sectional. She requested seed money for the tournament and Allan moved that we approve a $1000 advance for the tournament. Seconded by Teri and was passed by a unanimous vote. Newsletter deadline will be Dec.1 so it can be out before the Dec. 7 semiannual meeting.
Player Development:
Vickie reported on the survey she had done. She had excellent response. 53 of 55 responding requested Play and Learn sessions be developed by the VCC.
Vice President:
Dick reported that the Learn and Play sessions have started. He is doing a survey on holding a Master Class on the 3rd Thurs of each month. This is for intermediate players. He suggested that all class evaluations be put in a box for privacy purposes in the future rather than turning them into the instructor. The board fully agreed.
Old Business:
Tom Kasten memorial fund:
Dick moved to accept the guidelines for the Thomas E. Kasten Memorial Scholarship Fund. Seconded by Marilyn. Discussion was held as to changes. Teri moved to accept the guidelines as amended, seconded by Marilyn and passed by unanimous vote. This fund will be primarily for those finding it a hardship to pay fees for tuition and books and the young people as the game relies on their future participation.
C&E update:
Vickie moved to accept one addition to the guidelines for C&E Club members. Seconded by Dick and passed by unanimous vote. The change states “The ultimate objective of the VCC C&E Committee rulings is to improve the playing environment, not to just punish or discourage someone from playing at the club.
New Business:
ACBL and You letter for new club members:
Teri moved to accept the letter as presented. Seconded by Marilyn and passed by unanimous vote.
Christmas Party:
Dick moved to authorize the social committee to spend up to $1300 for the party. Seconded by Allan and passed by unanimous vote.
Nominating Committee Recommendations:
Cindy Devish, chair of the nominating committee presented the slate. Lois moved to accept the slate as presented. Seconded by Marilyn. Discussion was held on their recommendation that since they could not determine a candidate for Game Manager that the duties be temporarily divided between the other board members and not to fill that position at the present time. Lois amended her motion to accept the slate and that the position of Game Director be held open for nominations until Nov. 23 Seconded by Allan and passed by unanimous vote. The slate is as follows: President Ned Irving, Vice President John Wild, Secretary Lois Schoenrock, Treasurer Andy Cosby, and Membership Ken Drake.
Game Ideas discussion:
Tabled until Dec.
Publicity Director Job Description:
Marilyn moved to accept the job description as presented, seconded by Lois and passed. After discussion Marilyn made a motion to accept as amended, seconded by Dick and passed by unanimous vote.
Standing Rules Violations:
Discussion was held. Dick moved to send letters addressing the standing rules to 2 teachers, seconded by Allan. Motion defeated by a 2 to 4 vote. Marilyn moved to send out letters to all teachers addressing the standing rules, seconded by Allan and passed by a vote of 5 yes and 1 nay.
Mentor Program Update:
Teri moved to accept the guidelines as presented, seconded by Marilyn and passed by unanimous vote.
0-49 game: will be brought back in December.
2007 Game Calendar: will be brought back in Dec.
299 Mentor Program:
A favorable discussion was held on development of a mentoring plus program.
Education Director Job Description: will be brought back in Dec.
Membership Report:
A detailed report was presented by Teri. The membership presently stands at 730.
Dick moved to accept a bylaws change addition as presented, providing it is passed by the C&B Committee, to be presented to the membership at the semiannual meeting. Seconded by Marilyn and passed by unanimous vote.
Marilyn moved to accept guidelines for timer usage as presented, seconded by Vickie and passed by unanimous vote. These will go in the standing rules for directors.
C&E Chairman job description: Teri moved to accept as revised, seconded by Marilyn and passed by unanimous vote.
Conventions and Treatments:
Discussion was held as to how to implement. They will be posted after Ned has presented them at the open games. A change presented and agreed to.
Personnel Policy:
Lois presented an overview of what is needed. Favorable discussion was held. Lois will bring a standing rule to cover these to the Dec. meeting.
Next meeting: Dec 8 at 2:00.
Meeting adjourned at 5:15.
Submitted by:
Lois Schoenrock, secretary, subject to board approval.