VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
                                                            July 14, 2006

Meeting was called to order by President Irving at 2:15 PM.

Attending: Ned Irving, Lois Schoenrock, Teri LaBove, Allan Walker, Betty Schultz, Marilyn Biegler, Mabel Serpa and Richard Robertson .
Absent: Richard Condon, Vicki Jennings

Betty moved to add an item to the agenda: Job Description for the Purchasing Agent, seconded and passed.
The agenda was approved as amended.

The minutes of the June 8 Semi Annual Meeting were approved with one correction: it should read Sally Blevins instead of Sandy.
The minutes of the June 9 board meeting were approved as written.
The minutes of the June 16 special meeting were approved as written.

Correspondence:
Ned presented what he had received.

Officer Reports:
Treasurer: Net equity the end of June was $37,660. We had a loss of $683 in June but the club is $3927 to the good for the year.

Club Manager:
Richard made mention of the possible need for a new computer in the second bridge room in the near future. Betty made a motion to authorize spending up to $1000 if the purchase is necessary. Seconded and passed.
The new computer in the main bridge room has been purchased.
Table count is up 2% for the 2nd quarter.

Membership:
Teri reported that we have 3 new members
Jane Zambell, charter member and long time instructor has moved to Hot Springs. Discussion was held on if and how we should recognize her with a decision to have cake and coffee the 1st Friday in August which is the Emmy Clark Memorial Game.

Old Business:
Liability Insurance—tabled until next month, needs further study

Arkansas minimum wage law----tabled until next month, needs more study

Impact on the Standing Rules made by the changes in the Constitution and Bylaws
Lois moved to change #12 of the General standing Rules to:
Concern and/dissatisfaction with the behavior or conduct of a Game Director must be communicated to the Club Manager as soon as possible following the game in question.
Seconded and passed.
Lois moved to change the first sentence of the Game Clerk rules/job description to read:
When the size or complexity of a game (or concurrent games in a session) so warrants, the Club Manager may appoint one or more Game Clerk(s) to relieve the Game Director(s) of specific administrative tasks and to provide general assistance in the conduct of the session.
Seconded and passed.

Team Games—discussion was held and the decision made to have this studied by the ad hoc committee that is forming.

.New Business:

New Game Manager
Betty moved to accept the appointment of Liz Coonfer to the position until the next election. Seconded and passed.

Ad Hoc Game Committee
An ad hoc committee to assist the game manager was agreed upon earlier in the year. It will be structured to evenly represent the different stratas by amount of games played. Guidelines have been written for them to follow which are posted at the club.
Marilyn made a motion that the games should be scheduled in accordance with ACBL chapter 4 requirements. Seconded and passed.

999er game
Discussion was held that it has been successful. There have been several requests to add another to the schedule. Other alternatives were also discussed.
Lois moved to run a 0-750 game on Sundays as a trial from July 23 –September 3 Seconded and passed.
It will be evaluated at the September board meeting. The intent is for it to be a stepping stone for people coming up from the lower strata who do not feel ready to go into the open games.

Future years sectional timing
Marilyn reported that she will run the sectional again in 2007 with the help of Richard Condon, who she will train then to do it the following year.
The future dates will be set at the Sept meeting.

Ethics Standing Rules
Betty moved that the following changes be made to the Zero Tolerance Policy:

It is the responsibility of everyone in the club to support Zero Tolerance at the club to help us minimize problems. If a player behaves in an unacceptable manner, the director should be called immediately. Annoying behavior, embarrassing remarks, or any other conduct which might interfere with the enjoyment of the game is specifically prohibited by ACBL Law 74A.

#1 of the VCC Zero Tolerance Policy to read: The Game Director should be called immediately whenever behavior is not consistent with our Zero Tolerance policy. The Conduct and Ethics Committee will not investigate every individual complaint unless the Game Director was first made aware of it during the game in question. However, Complaints received from multiple individuals about the same person’s behavior will always be investigated.

#5 to read: In accordance with the laws of Duplicate Bridge, a directors’ decision to impose a disciplinary penalty is final. Per ACBL Law 91A, “In performing his/her duty to maintain order and discipline, the director is specifically empowered to assess disciplinary penalties in points or to suspend a contestant for the current session or any part thereof. However, all such decisions may be appealed to the Conduct and Ethics Committee. The committee may not overturn the directors’ decision, but could recommend that the director reconsider the penalty. If the committee feels that the penalty assessed was not severe enough, it may impose a more appropriate sanction.

#15 of the General Standing Rules to read: The Conduct and Ethics Committee shall receive all written and oral allegations of ethics and/or conduct violations from the Game Director or any player. The committee shall review all allegations and decide if further investigation is necessary. If so, the Committee will hear oral and written input from all affected parties and decide on the proper disciplinary penalty. Any disciplinary action recommending suspension must be referred to the VCC Board of Directors for review and approval.
Seconded and passed.

NAP pairs
There have been a considerable number of concerns expressed as to the non use of travelers in the NAP games. In compliance with the resolution passed by the club membership some time ago, travelers are not to be used in any ACBL, District or Unit sponsored games. NAP pairs is an ACBL sponsored game. Player attendance reflects the overall desires of the membership, for NAP attendance is greater than regular games.

Purchasing Agents’ Job Description
Betty moved that the job description be changed as revised. Seconded and passed. The changes include 2 additions:

• Purchase and distribute playing cards. Directors will advise when cards are to be replaced.
• Get nameplates printed as needed for new life masters, club Presidents and trophies.

.
The next meeting will be August 11 at 2:00 PM.

Meeting adjourned at 5:20 PM

Lois Schoenrock, Secretary    Subject to Board approval