HOT SPRINGS VILLAGE CARD CLUB BOARD OF DIRECTORS MEETING
November 9, 2005


Meeting was called to order by President Kathy Harris at 3:30 P.M.

Members attending: Kathy Harris, Dick Condon, Marilyn Biegler, Mable Serpa, Teri
LaBove, Richard Robertson, Peggy Ross, Andy Cosby, Alan Walker, Marcy Jordan, Bill Taylor and Guest Frank Matthews.

Harris requested that Employee Pay for Directors be added to the agenda. A motion to this effect was made by Marcy, 2nd by Andy, and approved by the Board.

Minutes of the October 14, 2005 meeting were approved as posted with the following additions and corrections:
1. Robertson suggested that we need to obtain our own phone line for the VCC.
After discussion by the Board, Dick moved that we have Alan check for best prices and report to Board in November, 2nd by Bill and unanimously approved by the Board.
2. Andy moved that the Standing Rule (Director Fee Schedule) be amended to read: “Special Sessions: Large events where multiple directors are warranted and the workload is to be shared, each director will receive his/her share”. Motion was made by Teri to adopt this amendment and 2nd by Andy. Motion passed.
4. Membership drive will begin November 1, 2005. Books will not be ready at this
time.
5. The person receiving the Good Will Achievement Award will be recognized in the
Newsletter, not with an actual award. If you would like to nominate someone, give
name to Marilyn.
Frank Matthews spoke to the Board regarding Director Rulings and Laws. He made several suggestions which will be considered by the Board.

CORRESPONDENCE:
Letter from Ed Hamparian
Letter from Fran Banks
Letter from Bob Ross
Letter from Jim Bicknell

REPORTS:
Nominating Committee: The Nominating Committee consisting of Jan Farnsworth, Past President of VCC; Diane Patterson, past VCC Board member; and John Wild, active lower-strata player and strong advocate of bridge and VCC presented the following slate to the Board for confirmation:
President Ned Irving
Vice-President Dick Condon (Incumbent)
Secretary Lois Schoenrock
Treasurer Alan Walker (Incumbent)

Page 2 – VCC Meeting Minutes, 11/9/05

Member-at-Largy - Marilyn Biegler (Incumbent)
Director of Player Development - Vicki Jennings
Purchasing Manager - Betty Schultz

A motion was made by Andy to accept the slate as presented, 2nd by Dick and approved by the Board. Kathy stated that anyone (member in good standing) who wishes to run for any office should send a letter to the Board prior to November 23, 2005. If other names are submitted an Election Committee will be appointed and their names will be placed on the ballot. Kathy thanked the Committee for a job well done.

Vice-President - Dick reported a Net Income for classes to be $1,612.69. He also informed the Board that he held a Teachers’ meeting to discuss possible classes for next spring. Dick needs inventory of textbooks, supplies, etc. for teaching program. He announced that supervised play will follow up 8 week course to help move players to Bridge Plus.

Game Manager – Andy reported the table count through September was 7,474. This is 566 or 8% ahead of last year. This increase generated an additional $4,500 making revenues from game fees more than $18,000 ahead of last year. He complimented Fran and Teri on doing a superb job of running the two-session play-through with an open section and a 199er section.

Player Development – Marcy thanked Teri for filling in at Newcomers Coffee this month.
She advised the Board that masterpoint recognition list is up to date. Connie finished her second bidding class and received letters and free plays for students. Marcy would like members to be reminded that free plays make wonderful stocking stuffers for players.

Treasurer – We had a net gain of approximately $60.00 for the month of October, 2005.
This does not include over $1500 received the last few days of October and not deposited until first of November. We are ahead by approximately $10,500. Net Equity at the end of October was over $35,700.

Purchasing Agent – Bill advised the Board that Life Master bars have been ordered for the plaque. We have plenty of travelers and pick-up slips. Bill will order supplies for the Christmas Party.

Member-at-Large – Marilyn stated the Life Master Party article was in the paper with pictures. Tryons picture and article will be in December newsletter. She requested more articles for the Newsletter. Marilyn reported the Sectional Tournament Committee has been lined up. Advertising will be in February ACBL Bulletin. Tournament will be held March 17-19, 2006.

Club Manager – Richard Robertson has all tournaments posted on website for next year.

DeGray results are also on website.

Membership – Teri announced that membership applications are available on both sides of the room. She also asked that when you pay, please mark your name off list and check to be sure your name, address and phone number are correct. She is in process of getting prices for calendar.

OLD BUSINESS:
1) The 3rd Sunday Swiss was discussed at length and it was decided that Directors will
decide whether to stratify or handicap this game.
2) It was announced that money raised during December STAC games will be used to
rebuild bridge in New Orleans.
3) Alan reported that he had received prices for phone installation for the VCC. Alan
moved that we have phone installed, 2nd by Andy. Motion passed.
4) Board members will serve as hostesses, servers, etc. at the Christmas Party to be held
on Thursday, December 15, 2005. Sign-up sheets will be posted for potluck. It is
very important that you sign the sheet if you plan to attend. If you don’t choose
to prepare a dish, you my donate $5.00 to go toward purchase of turkeys and ham.

NEW BUSINESS:
1) Andy reported receiving numerous requests for a game restricted to 0-999 players. After discussion from Board members, a motion was made by Andy to implement a 0-999 Restricted game to be held on Tuesday afternoon beginning
the 1st Tuesday in December. Motion was 2nd by Peggy and unanimously approved by the Board.
2) The Finance Committee will meet with Alan and Andy to come up with an
equitable pay plan for Directors. Finance Committee will present this plan at the December Board meeting.
3) Annual Meeting will be held on Thursday, December 8, 2005 at 12:30 P.M.
4) Next regular meeting will be held December 2, 2005 at 2:00 P.M.

Dick moved to adjourn, 2nd by Bill and unanimously approved by the Board.


Submitted by:

Peggy Ross, Secretary Subject to Board Approval