VILLAGE CARD CLUB
Job Description

SECRETARY

Routine:

1. Take minutes of all meetings and, following a review by the President, distribute a copy to each board member.

2. Post a copy of the minutes on the bulletin boards in both club rooms for review by club members.

3. Maintain the files of the club. All information and written reports from a meeting need to be attached to the minutes to provide better records.

4. Send all information from the meeting that requires posting on the web site to the Web Master.

5. Hard copy of the VCC constitution, bylaws, standing rules and job description shall be maintained in a notebook. This notebook should be available at all meetings for reference.

6. An additional copy of the VCC constitution, bylaws, and standing rules should be available for the membership. This copy is to be updated semiannually.

As Required:

7. Notify, in writing, any business (i.e. Ponce de Leon Center, Not Just Shipping, etc.) of new board members and those with authority to conduct business for the club.

8. Write and transmit any correspondence as directed by the President and/or the Board.

9. Serves as liaison to the club historian to document meaningful events (minutes are sent to the historian each month)

Amended February 2007